Senior Executive Assistant to Founder / CEO
Costa Mesa, California
The founder and CEO of a successful, privately held business seeks an accomplished Senior Executive Assistant to serve as his principal administrative partner. Based in a beautifully appointed office, this position combines executive support, oversight of administrative colleagues working across locations, and coordination of business, philanthropic, and personal priorities.
The opening comes as the CEO's long-term assistant prepares to transition into another role within the company. This is an opportunity for a career Executive Assistant who values a lasting partnership, takes ownership, and brings proven practices to a well-established executive office. The Monday–Friday schedule offers the opportunity for work-life balance.
Responsibilities
- Manage a complex calendar and competing priorities, ensuring the CEO is prepared for meetings, decisions, and engagements.
- Prepare polished correspondence, executive briefings, presentations, and meeting materials.
- Track decisions and commitments, manage special projects, and ensure timely follow-through.
- Oversee and coordinate the work of other administrative staff, establishing clear responsibilities and consistent standards.
- Coordinate with executives, board members, professional advisors, and household staff.
- Arrange domestic and international travel, including private aviation, ground transportation, and detailed itineraries. Anticipate travel needs and implement changes expeditiously when circumstances change.
- Improve office systems and workflows; oversee administrative expenses, vendors, and records.
- Support board meetings, partner meetings and annual planning cycles.
Qualifications
- Proven longevity supporting a CEO, founder, or senior executive, with a record of trusted, long-term partnerships.
- Demonstrated experience leading an administrative team and managing projects independently.
- Exceptional written and verbal communication skills.
- Excellent organizational skills, sound judgment, and discretion.
- A resourceful approach, a strong sense of urgency, and the ability to anticipate needs and manage competing priorities.
- Confidence working with senior executives and professional advisors.
- Advanced Microsoft Office skills and a bachelor's degree; an advanced degree is preferred.
- Experience supporting a high-net-worth principal, coordinating private aviation, and supporting board activities is strongly preferred.
Schedule: Fully onsite in Costa Mesa, Monday–Friday, during standard business hours.
Compensation: Base salary targeted at $175,000, commensurate with experience, plus a significant bonus opportunity, benefits, and paid time off. If your salary requirements are higher, please include a brief paragraph explaining how your experience and qualifications support your request.
For candidates joining before year-end, a sign-on bonus or buyout of a forfeited year-end bonus may be considered. A start after the first of the year can also be accommodated.
All inquiries will be held in confidence.
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